Velixo: Excel reporting and budgeting

Transform your financial reporting: How Velixo bridges the reporting gap

Your monthly financial close shouldn’t feel like climbing Mount Everest. Yet for many CFOs and Finance Managers in mid-sized organisations, compiling reports from multiple Excel spreadsheets, chasing down data inconsistencies, and manually entering figures has become an exhausting monthly ritual. If you’re considering migrating from QuickBooks, NetSuite, or another legacy ERP system to Sage Intacct, you’re likely seeking more than a new accounting platform – you want to transform how your finance team operates.

The challenge lies in the gap between selecting modern ERP software and achieving the streamlined reporting processes you envision. This is where understanding tools like Velixo becomes crucial to your migration strategy, particularly when working with an experienced implementation partner like Accsys Consulting.

The reporting bottleneck facing mid-sized organisations

Most finance teams in membership organisations, financial services, not-for-profits, and professional services firms have built sophisticated reporting processes around Excel. Your team probably maintains multiple versions of the same report, manually updates figures across various spreadsheets, and spends considerable time reconciling differences between data sources. The monthly close process extends far longer than necessary because information flows through too many manual touchpoints.

These manual processes create several interconnected problems. Data accuracy suffers when figures must be re-entered multiple times across different reports. Version control becomes nearly impossible when multiple team members work with separate copies of the same spreadsheet. Decision-making slows down because current financial insights aren’t readily available between formal reporting periods.

Perhaps most importantly, your skilled finance professionals spend valuable time on data manipulation rather than analysis and strategic planning. The opportunity cost is significant – while your team compiles reports, they cannot focus on providing the financial insights that drive business decisions.

Why traditional ERP reporting falls short

Many organisations assume that implementing new ERP software will automatically solve their reporting challenges. However, most ERP systems, including Sage Intacct, provide standard reports that may not match your specific organisational reporting workflows.

Your team likely requires customised financial statements, board reports formatted for your industry, or operational dashboards that combine financial data with other business metrics. Standard ERP reports rarely provide the flexibility needed for these specialised requirements, particularly in sectors like membership organisations or not-for-profits where reporting standards differ from traditional businesses.

Additionally, your team has developed expertise in Excel over many years. Forcing them to abandon this knowledge and learn entirely new reporting tools creates unnecessary disruption and resistance during an already challenging migration period.

How Velixo bridges the reporting gap

Velixo represents a different approach to ERP reporting that addresses these specific challenges. Rather than replacing Excel, Velixo enhances it by creating a direct connection between your familiar spreadsheet environment and your Sage Intacct data.

Think of Velixo as a bridge that allows your existing Excel expertise to work seamlessly with real-time ERP data. Your team can continue working in the environment they know while gaining access to live, accurate financial information without manual data entry or file transfers.

The system operates through specialised Excel functions that pull data directly from Sage Intacct. When you open your financial reports, the Smart Refresh feature automatically updates all figures with current information from your ERP system. This means your monthly close process can begin with reports that already contain up-to-date data, eliminating hours of manual compilation work.

Practical benefits during your migration timeline

During your typical 3-6 month Sage Intacct implementation timeline, Velixo provides immediate value that justifies the investment before your migration is complete. Your team can begin building new reporting templates using Velixo’s pre-built financial reporting frameworks while your legacy system data is still being migrated.

This parallel approach means your reporting capabilities improve throughout the implementation process rather than waiting until go-live. Your team maintains productivity during the transition period and can begin experiencing the benefits of automated reporting before the full ERP migration is complete.

The budgeting and planning capabilities deserve particular attention for organisations with complex financial cycles. Velixo allows you to create budgets and forecasts that automatically connect to your ERP system, eliminating the disconnected spreadsheets that often complicate financial planning processes.

Data accuracy and collaboration improvements

One of the most significant improvements Velixo provides is the elimination of data re-entry errors that plague manual reporting processes. When your reports connect directly to your ERP system, figures are pulled once from the authoritative source rather than being copied and re-entered multiple times.

Version control problems disappear because all team members work with reports that refresh from the same central data source. Your Finance Manager no longer needs to worry about whether different departments are working with outdated figures or inconsistent report versions.

The collaboration features extend beyond your finance team. Other departments can access current financial information through formatted reports without requiring direct ERP access or specialised training. This democratises financial data while maintaining appropriate security controls.

Integration with your existing Microsoft environment

Most mid-sized organisations already invest heavily in Microsoft 365 for collaboration and document management. Velixo leverages this existing infrastructure rather than requiring additional platforms or training.

Reports can be automatically distributed through your existing email systems, embedded in SharePoint sites, or integrated into PowerBI dashboards. This means your board reports, department updates, and management dashboards can all flow through systems your organisation already knows and maintains.

The automation capabilities extend to routine tasks beyond reporting. You can set up workflows that automatically generate and distribute financial updates, trigger budget alerts, or compile month-end packages without manual intervention.

Why implementation partnership matters

Successfully implementing both Sage Intacct and Velixo requires expertise that extends beyond technical configuration. The reporting transformation you’re seeking depends on understanding how your specific organisation operates, what workflows your team follows, and how your industry requirements shape your financial processes.

Accsys Consulting’s specialisation in mid-sized organisations across membership groups, financial services, not-for-profits, and professional services means they understand the unique reporting challenges you face. Their close relationship between sales and implementation teams ensures continuity throughout your project, preventing the communication gaps that often complicate ERP migrations.

The combination of ERP implementation expertise and deep industry knowledge becomes particularly valuable when configuring Velixo templates and reporting structures. Generic implementations rarely deliver the specific improvements your organisation needs to transform its financial processes.

Your next steps toward reporting transformation

The path from your current manual reporting processes to automated, accurate financial insights begins with understanding how modern tools like Velixo can enhance your Sage Intacct implementation. Rather than viewing these as separate technology decisions, consider them as integrated components of your financial transformation strategy.

Your migration timeline provides an opportunity to implement these improvements systematically. Starting with a clear understanding of your current reporting requirements and desired outcomes allows your implementation partner to configure both Sage Intacct and Velixo to deliver immediate value.

The investment in proper implementation guidance pays dividends throughout your organisation’s future operations. The reporting efficiencies you gain during the first year typically exceed the cost of professional implementation services.

Ready to explore how Velixo can transform your financial reporting during your Sage Intacct migration? Contact Accsys Consulting today to discuss your specific requirements and learn how their specialised expertise can deliver the reporting transformation your organisation needs.