25 May Stop Posting of Duplicate Invoices
How can you do this automatically in Sage 300?
How much time is wasted by your staff dealing with duplicate payments?
Managers get upset as their budgets are hit with costs that can hang around until funds are recovered. Your staff are embarrassed about having to recover funds from suppliers. Then there is the time taken by your staff in dealing with this issue.
Sage 300 prevent users from entering the same invoice number for the same supplier. However numbers may look the same but are different. For example 000123 is not the same as 123.
First, have all staff trained in entering invoice numbers exactly as they appear on the invoice, including leading zero’s, hyphens prefixes such as ‘IN’. This will allow Sage 300 to correctly identify matching invoice numbers.
Then Sage will alert your staff to already entered invoice. You can also have alerts for invoices with the same date and or the same amount.
If you want help implementing these controls don’t hesitate to contact us.